The purchasing decision
Record the approved BOM and mark alternatives that have actually been reviewed. Keep customer-specific builds separate from standard repair kits. Use receiving and repair records to update the list instead of relying on memory.
Keep these records
- Released build BOM.
- Approved alternate list.
- Revision-linked stock locations.
Give each record an owner and a revision or date. If a supplier proposes a different part or test condition, record it as an exception for review before treating the quotation as equivalent.
Turn the review into a sourcing request
Start with the linked component checklist, add the actual platform and part identity, and state quantity, destination and timing. List unresolved requirements explicitly so the first discussion can focus on those gaps.
Repair-shop BOM kits — requirement checklist